TEMP ZONE

Completion of your time sheet

For PAYE temps a timesheet will be faxed to your place of work by Thursday of the week you are working. If this is not possible we will arrange to post one to your home address. Please ensure you complete your time sheet correctly to avoid delays in receiving your pay.

Submission of your time sheets

Prompt weekly submission of your fully completed time sheet will ensure you are paid on time. Timesheets should be faxed by 10am on Monday. Please give a photocopy to the client.

• For PAYE temps please Fax your timesheet to 01628 477719.
• For Limited Company temps please ensure that any additional paperwork is stapled to the timesheet/invoice, for example mileage sheets, expense claim forms and receipts and send it by post.
• Keep a copy for yourself.
• Should your assignment end mid week, submit yout timesheet as normal.

Limited companies and VAT

If you intend offering your services via a limited company:

• You must have in your possession a countersigned terms of Registration for Contractors (HPS20).
• A copy of the Certificate of Incorporation issued by the register of companies must be received by the accounts department before any payments can be made to your company. Failure to provide this document will result in PAYE deductions being made.
• An official invoice from your company must be submitted with each time sheet. This must have the following information: Invoice number, registered name and address and registration number, customers name and address (i.e. Pink), the weekending date, a breakdown of hours and rates, the total amount, the date the invoice was generated and it must be on company headed paper.
• The invoice must match the timesheet.
• If you are registered for VAT, the invoice must be a VAT invoice detailing the VAT registration number and the VAT amount.
• If we are paying you by BACS, the bank account must be in the name of the limited company and must be a UK bank account.

CIS Holders

Holders of valid CIS 4 or 5 cards are required to produce their current card for examination; a photocopy will be taken for our records.

Method of payment

Payment is made weekly in arrears directly into your bank and building society account via the BACS system. If you do not have a bank account, you must open one. You can expect payment into your account every Friday, but this is dependant upon you submitting a correctly completed time sheet every Monday.

As we are committed to processing timesheets on the day that they are received, from time to time payment may be made early. This is to be considered the exception rather than the norm.

Please note that payments cannot be paid into third party account and all cheques are 'Account Payee only'.

Your payslip and time sheet will be posted to you by first class mail, and will show the BACS payment date It is essential that you complete a bank account details (BACS) form and return to your consultant either before or with your first time sheet. Failure to do this may result in your being paid by cheque. You will be asked to complete a BACS form upon registration. If you do wish to check that you have been paid, you should first contact your bank for confirmation that a BACS payment has been made into your account. Please note that checking your account using a bank ATM machine may not give up-to-date details, as the information is only updated periodically.

Do you have a P45 for the current tax year?

YES: Your P45 must be sent to our accounts department stapled to your first timesheet. If you fail to do this, you may be over taxed.

NO: You must complete a form P46 and sign the declaration where applicable. Write your name, Date of Birth and if known, relevant reference number in the 'Employers PAYE reference' box in the bottom half of the form. Send form P46 stapled to your first time sheet to our accounts department. If you fail to do this, you may be over taxed. Once received, the information on the P46 will be input by us and the form sent to the Inland Revenue to enable them to calculate the correct tax code and send us a notification of coding (P6).

It can take between 2 and 10 weeks for the Inland Revenue to notify us and we cannot use a P2 form issued to the temporary worker or a P6 issued by a tax office other than our own.

When we receive the P6 we will amend the tax code. The next time a payment is made any adjustments (rebates or claw-backs) will be generated.

Tax Office Details:
Inland Revenue Sefton Area
The Triad
Stanley Road
Bootle L75 1HW
Tel: 0845 300 3939

National Insurance

• If you do not have a National Insurance number you should contact your local office of the Department of Work and Pensions (DWP), which you will find listed in the telephone directory.
• If you do not supply us with your National Insurance number at the time you register, please contact us on 01628 477709 to enable us to amend our records.
• If you are exempt from National Insurance or pay a reduced rate, please staple the original copy of your card to your first time sheet.
• If any deductions have already been made, on receipt of an exemption certificate, as long as deductions have been made in the current tax year we will refund them.